Review Project Quotes

Once quotes are submitted by vendors for your project, you can review the quote details.
  1. Click Requests.
    You can also scroll to the Requests section of the Home.
  2. Click the row for the project request. The row highlights blue when you hover over it.
    Tip:
    You can use the search functionality to locate the project request. Enter text that describes the project to automatically filter the table.
  3. On the Quotes tab, select the quote to review. The row highlights blue when you hover over it.
  4. Review the quote details.
    If you have enabled the Workflow Agent to generate quote evaluations, you can review the score in the Quote Evaluation section.
  5. Do one of the following:
    • Accept Quote - Clicking this button accepts the quote. The request is converted to an engagement.
      Note:
      If you are using the Approval Routing module, the approval workflow must be completed before the request is converted to an engagement, depending on the workflow.
    • Award Quote - If the Enable Supplier Acceptance setting in the SOW workflow is enabled, clicking this button awards the quote to the selected supplier. The supplier must additionally accept the award.

      Suppliers are notified via email when their organization is awarded a quote. Other suppliers with submitted quotes are notified that the quote was awarded.

    • Ready To Accept - If a supplier organization is going through onboarding process, they appear with this action. Clicking this button indicates the intent to award the contract to the pending supplier. Notifications are sent to the MSP, manager, and supplier after this action is take.
      Note:
      This action does not automatically award the contract. After the supplier organization is onboarded, you must click Accept on the Quotes tab.
    • Reject - Clicking this button rejects the submitted quote. A pop up allows you to select a reason for rejecting the quote, and whether you want to send the quote back to the supplier/vendor for revision.