Supplier General Information

MSP Admin and SysAdmin users can modify the supplier's general information fields in the supplier's profile information (click

). MSP users with the 'Contract Management' permission (validators) can modify relevant areas.

All changes to section in the supplier's information are logged, and can be viewed by clicking

in the header of the section.

Note:

Some of these fields are set during supplier organization creation before supplier onboarding has began. For more information about supplier onboarding, see Supplier Onboarding.


Section	Setting	Description
<supplier_name>	Supplier ID	The supplier record identifier in the application.
	Legal Name	The legal name of the supplier.
	Created	The date the supplier record was created.
	Modified	The last date that the supplier record was modified.
	Parent Company ID	The identifier for the parent supplier organization. This value does not appear for supplier organizations that are not associated with a parent organization.
	Legal Name	The legal name for the parent supplier organization. This value does not appear for supplier organizations that are not associated with a parent organization.
	Created	The created date for the parent supplier organization. This value does not appear for supplier organizations that are not associated with a parent organization.
	Status	The parent organization's system status. This value does not appear for supplier organizations that are not associated with a parent organization.
	Business Validation Required	If the supplier requires business validation select this check box. This setting applies to contractors (1099) that require a review of their business. If the validation workflow is not being used by the client organization, this option is disabled. For more information about the Business Validation workflow, see About Project BizVal.
	Evaluation Completed	If the business validation was completed or not.
	Stock Symbol	The supplier organization's stock symbol. This field is informational only.
	Years Established	The number of years that the supplier organization has been in business. This field is informational only.
	Annual Avg. Income	The average annual income for the supplier organization. This field is informational only.
	MSP Organization	The managed services provider organization that the supplier is associated with. Note: Supplier/vendor organizations can be associated to more than one MSP organization in the system, possibly requiring contract and tax documentation for each.
	VMS System	The vendor management system that the supplier uses.
	Pay Agent	This field determines if the MSP organization is in the payment chain. Note: Only applicable for independent contractors.
Contact Information (Corporate Address section)	Address 1	The mailing address of the supplier corporate office.
	Address 2	The secondary mailing address information of the supplier corporate office.
	City	The city where the supplier corporate office is located.
	State/Province	The state/province where the supplier corporate office is located.
	Postal Code	The postal code for the supplier corporate office.
	Country	The country where the supplier corporate office is located.
Additional Info	URL	The URL of the supplier's corporate website.
Additional Info	FAX	The supplier's corporate fax number
Country Registration Note: This information is used to determine the supplier's taxable entity information when the VMS calculates VAT taxes. Note: Adding a country in this area also adds the country to the Supplier Documents page. This action adds may previously configured service lines (in any status) to the country tab.	Tax ID	The supplier organization's tax identifier number for the defined country.
	Second Tax ID	The secondary tax identifier.
	Tax Type	The tax type, 'BN' (business number) or 'GST/HST' (goods and services tax/harmonized sales tax).
	Business Structure	The supplier's business structure, 'Corporate', 'Partnership', or 'Sole Proprietor'.
	Business Classification	The supplier's business classification.
	1099 Required	If a 1099 is required in the defined country.
	Not Registered	If the supplier organization is a registered business/tax entity in the defined country.
	DBA	'Doing Business As'. Enter text for the business name.
	Active	If the supplier organization is active in the defined country. Note: Making a supplier organization inactive at any time does not 'cancel' their active requests and engagements. It only prevents the organization from receiving notifications for new requests and submitting new candidates.
	Tax Exempt	If the supplier organization is a tax exempt business in the defined country.
	Exemption Certification	If the supplier organization is tax exempt, the certification identifier number.
Supplier Primary Contacts You can create a user for this section if the information is not populated. See Create Document Management User. MSP users with the 'Contract Management' permission can modify this area.	Country	The country to where the contact is assigned. A contact can be assigned to multiple countries.
	Contact Name	The contact's name
	Email	The contact's email address
	Phone#	The contact's telephone number.
	Preferred Language	The contact's preferred language.
RFI Documents Contacts You can create a user for this section if the information is not populated. See Create Document Management User. MSP users with the 'Contract Management' permission can modify this area.	Country	The country to where the contact is assigned. A contact can be assigned to multiple countries.
	Contact Name	The document contact's name
	Email	The document contact's email address
	Phone#	The document contact's telephone number.
	Preferred Language	The document contact's preferred language.
Country Registration - <country_name> Note: A tab appears for each country configured for the client organization.	Tax ID	The country level text identifier for the supplier. This is informational only, and can be used for tax reporting.
	Tax Type	The tax identifier type for the supplier, FEIN or SSN.
	Business Structure	The supplier's business structure type.
	Business Classification	The supplier's business classification.
	1099 Required	If a 1099 is required for the supplier.
	Not Registered	Denotes if the supplier organization is not registered as a business in the country for the contract, but are still available for sourcing requests.
	DBA	The supplier's business name, if it is doing business under a different name.
	Active	If this section of the supplier contract is active.
Country Registration -State/Province	Tax ID	The state/province level tax identifier for the supplier.
	Tax Type	The state/province level tax identifier type for the supplier, SEIN or SSN.
	State	The state for the supplier.
	Active	If this section of the supplier contract is active.
Country Registration - Supplier Diversity Certifications can be accessed in supplier reports. You can add multiple certificates for a supplier. The System Admin permission is required for this task. For more information about adding certificates, see Add Diversity Certificate for Supplier.	Certificate	The diversity certificate for the supplier.
	Type	The type of certificate.
	Date Issued	The date that the diversity certificate was issued.
	Date Expired	The date that the diversity certificate expired.
Supplier Financials Note: This information is entered into the application by a supplier user with Bank Account permission. For more information about this permission, see Supplier User Permissions. Note: The history functionality allows you to view both MSP and Supplier user changes. To view all change history, on the history pop up, click Legacy History. When this information has been verified, an MSP can click one of the following options: - When supplier onboarding is complete (status='Financials Complete'), this action sends the supplier record to PeopleSoft. - If an error occurs, or if the supplier record is verified in PeopleSoft, this action completes the workflow. Note: The Direct Deposit section appears in the Financial Information section.	Contact Name	The name of the contact person responsible for the supplier organization's financial information. This information is entered by the MSP. Note: This user is automatically assigned the Bank Account Admin permission.
	Email	The email address of the financial contact. This field is automatically populated.
	Phone	The telephone number for the contact. This field is optional.
	Bank Name	The name of the bank where the supplier's bank account is held.
	Bank Country	The country where the bank account is active.
	Remittance Email	The email address to send remittance messages to. If this field is blank, the application sends emails to the default email in the supplier contract.
	Account Number	The supplier's bank account number.
	Routing Number	The supplier's bank routing number.
	Assigned Payments	Indicates that payments are flowing between the system and the supplier's bank account. Note: If this checkbox is selected, the supplier organization is not able to modify their banking information. See Financial Information Page.
Custom Fields	<custom_field_name>	One field per Supplier type custom field. To enter/modify values in this section, click .
BVA Information	Information regarding the latest validation. Only appears if Business Validation is active.
Description of Services	Free text that describes the services of the supplier/vendor. Only appears if Business Validation is active.
Client Experiences	Free text that describes client experiences. Only appears if Business Validation is active.
Worker Info	The worker assigned to the client in the experience. Only appears if Business Validation is active.