Overtime Rules Application

Overtime rules modify the hourly bill rate for time entered. In the application, all hours entered are categorized as regular, overtime, or double time. The overtime rules include the total number of hours that a worker must work to receive the modified rate, and the total number of hours that must be worked to receive the double time rate.

Rules are associated at the client location level. For the rule to modify the hourly billing rate, the hours entered must surpass the thresholds configured for the rule. The thresholds are as follows:
  • Daily OT Limit - The number of hours that must be worked before additional time is considered overtime.
  • Daily DT Limit - The number of hours that must be worked before additional time is considered double time.
  • Weekly OT Limit - The number of regular hours worked in a week (7 day work period) before additional time is considered overtime.
  • Weekly DT Limit - The number of regular hours worked in a week (7 day work period) before additional time is considered double time. This rule excludes hours that qualify as overtime.
  • Seven Day - If time is entered for the first 6 days of a work week, then on the seventh day, the first 8 hours entered is considered overtime, and any additional hours are considered double time.
  • Specific Day OT - Designates one or more days of the week on which any hours worked automatically calculate as overtime.
  • Specific Day DT - Designates one or more days of the week on which hours other than Regular Hours worked automatically calculate as double time.
Note:
The Specific Day OT and Specific Day DT fields have been enhanced to support selecting multiple days within a single OT Rule.

All OT Rules are associated with a client location country. Specific overtime laws might apply for a client work site location, for example, California. You cannot specify the overtime rule at the state or province level, so ensure that the rule applied for the country conforms to the laws for the client work site location.

The application contains OT Rule templates with default thresholds. For more information about assigning overtime rule templates, see Client Location Overtime Rule.

Specific Day OT and Specific Day DT Rules

Access and Permissions

Role Permissions and Access
SysAdmin Full access to create, edit, and view OT Rules with Specific Day OT and Specific Day DT settings.
MSP Ability to add or view OT Rules at the client country / requisition level. Requires the designated permission.

Configuration Settings

Navigation Path: Configuration > Requisition > OT Rule

  1. From the SysAdmin view, navigate to Configuration > Requisition > OT Rule.
  2. Click Add New to create a new rule, or select an existing OT Rule to edit.
  3. Locate the configuration fields:
    • Specific Day OT - Select the days of the week where hours worked automatically calculate as Overtime (OT).
    • Specific Day DT - Select the days of the week where hours other than Regular Hours worked automatically calculate as Double Time (DT).
  4. Save your changes.

OT Rule edit form showing the Specific Day OT and Specific Day DT multi-select fields

Validation Rules

To prevent conflicting rate calculations on the same workday:

  • A day cannot be selected as both a Specific OT day and a Specific DT day.
  • If an administrator attempts to select the same day in both fields, the system displays the following validation error upon saving: "Specific Day DT and Specific Day OT cannot be the same day."

Validation error shown when the same day is selected in both the Specific Day OT and Specific Day DT fields: Specific Day DT and Specific Day OT cannot be the same day

Timecard Calculation Rules

During timecard entry across all interfaces (Worker, Supplier, MSP), the system automatically applies the following rules:

Specific Day DT

  • DT Hours = OT Hours + DT Hours
  • The Regular Hours for that day remain unchanged.
  • If there are any Overtime (OT) hours for that day, they are added to Double Time (DT) hours.

Specific Day OT

  • OT Hours = Regular Hours + OT Hours + DT Hours
  • All hours worked on that day are converted to Overtime (OT) hours.
Important:
Hours worked on configured Specific OT days do not count toward the standard weekly limits.

The following examples show days selected for Specific Day OT (Thursday) and Specific Day DT (Monday) Validations:

Specific Day OT Validation

Specific Day OT multi-select with Thursday selected

Specific Day DT Validation

Specific Day DT multi-select with Monday selected

Specific Day OT Time Submission

Timecard submission showing Specific Day OT calculation: all Regular, OT, and DT hours converted to OT

Specific Day DT Time Submission

Timecard submission showing Specific Day DT calculation: Regular Hours unchanged and OT hours rolled into DT